Senate Bill 272 requires local governments to share a list of the enterprise software systems they use.
This list includes:
- Vendor
- Product
- System’s purpose
- Categories or types of data
- Department that is the prime custodian of the data
- Frequency of data collection
- Frequency of system data updates
| System Name | System Vendor | System Product | Brief Statement of System's Purpose | Categories or Types of Data | Custodian Department | Frequency Data is Collected (Daily, Weekly, Monthly, Qtrly, Annually) |
Frequency Data is Updated (Daily, Weekly, Monthly, Qtrly, Annually) |
|---|---|---|---|---|---|---|---|
| Ag Forward | Marin County IST | Ag Forward | Weights and Measures and MOCA programs | Accounts Receivable | Ag, Weights & Measures | Daily | Daily |
| AllScripts | Marin Medical Practice Concepts, Inc. | AllScripts | Medical records system with both electronic health record (EHR) and practice management (PM) applications for the County's remaining health clinics (STD, TB, IZ). | Medical records | Health and Human Services | N/A | N/A |
| AutoCAD | AutoDesk | AutoCAD Products | Engineering plans, surveying, architectural, | Plans, plots, renderings | Public Works, Community Development and County Fire | Daily | Daily |
| BMI Digital Reel | BMI Imaging | Digital Reel commercial product used by ARCC staff to view old recorded document and historical mapping records. | Microfilmed Images of OR and Vital Statistics that are converted to Digital by contract, allowing viewing for both Public and Staff. Allows for the public search of the Publicly available recorded documents | Data Sets include: MC Public records: Codified Books 1856-1923, Deeds 1850-1922, Grantee 1921-1951, Grantee Grantor 1852-1921, Grantor 1951, Grantor with hidden text 1952-1973, Official Records 1921-1972 with hidden text, Official Records 1972-1998 with hidden text. MC Assessor office documents: 1987-1998 Change of Ownership Reports, 1993-1995 Mapping Control Card, Master Property Records, Name Panel Cards, State Lands Commission, Township & Range. MC Vital records: Index Birth 1863-1986, Index Death 1863-1986, Index Marriage 1913-1974, marriages General Index 1913-1949, Marriage Licenses (Men) 1856-1986, Marriage Licenses (woman) 1856-1986. | ARCC | N/A Archive Only | N/A Archive Only |
| CAD | Intergraph | CAD | Computer Aided Dispatch System | Personal data of reporting parties, suspects of crimes, involved persons in incidents and pertinent details of potential criminal activities | Marin County Sheriff's Office | Daily | Daily |
| CalAg Permits | CaliCo Solutions | CalAg Permits | Pesticide Regulatory Program | Permitting, Reporting, GIS mapping | California Department of Pesticide Regulation | Daily | Daily |
| CAMS | Cascade Systems | Cost Accounting | Accounts Payable, Accounts receivable, Time entry, Work orders | Account Payable, General Ledger | Public Works | Daily | Daily |
| CAPPS | Marin County IST | CAPPS County Assessor Personal Property System | Unsecured business property assessment and valuations system | Business property data | Assessor-Recorder | Annually | Daily |
| CAPPSv2 | Marin County IST | CAPPSV2 County Assessor Personal Property System Vessels | Unsecured property type of Vessels assessment and valuations system | Information on Vessels that will allow for the valuation of the property. | Assessor-Recorder | Annually | Other |
| CATs power of attorneys out of state app | CATS | CATS | Archaic DOS Application for County Clerk Functions | Only stores Power of Attorney data. FBN and Marriages used to be in this database but have been transferred to RiiMS and the FBN database IST created. | County Clerk | N/A | N/A |
| Centricity | Alliance of Chicago | Centricity | NO LONGER IN ACTIVE USE. Available until 8/1/16 to close billing details. | Medical records | Health and Human Services | N/A | N/A |
| ChangeGear | Sun View | ChangeGear | Service Desk Issue Management and Service Desk Knowledge Base | Technical | IST, Health and Human Services | Daily | Daily |
| Clinician's Gateway | Krassons Inc. | Clinician's Gateway | Web-based system that allows clinicians to securely record clinical notes and generate medical billing. |
Medical records | Health and Human Services | N/A | N/A |
| COMET Dynamic Portal | Infor | Dynamic Portal | Customer Service Requests | Incident Reporting | Community Development Agency | Other | Other |
| COMET Hansen | Infor | IPS, Infor Public Sector | CDA software for EHS, Code Enforcement, Planning and Building (future) | Business License, Service Requests, Restaurant and Facility Inspections, Building Permits (future), Planning | Community Development Agency | Daily | Daily |
| COMPASS | Marin County IST | COMPASS | Used by the Assessor in valuation of real property values | Real Property valuation data | Assessor-Recorder | Daily | Daily |
| Covalent Product Suite | Covalent Software | Covalent Product Suite | Project Management, Tracking, Managing for Results | Performance Measures, Goals, Metrics | County Administrator's Office | Semi-Annually | Semi-Annually |
| Criterion Elevate Sorter | Bell and Howell | Criterion Elevate Sorter | Return and sort voted ballots | Signature | Elections Department | Ad Hoc (during an election) | Daily |
| CUBS-RPCS | Columbia Ultimate | Debt Collection | Collection of delinquent accounts receivable | Accounts Receivable, customer demographics and payments | Dept of Finance | Daily | Daily |
| DARWIN | Marin County IST | DARWIN District Attorney Records and Workflow Information | District Attorney case management system | System of Record for District Attorney cases | District Attorney | Daily | Daily |
| DATACON | Datacon Dental Systems | DATACON | Legacy, non-production Dental Clinic EMS. Data is accessed for insurance and client history and migrated to Dentrix on a per-client basis | Dental medical records | Health and Human Services | N/A | N/A |
| Dentrix | Henry Schein, Inc. | Dentrix | EMR software used by the Dental Clinic | Dental medical records | Health and Human Services | N/A | N/A |
| DFM Riims / ID Shield | DFM Associates | RiiMS | Modules manage the workflow of documents during all phases of document recording including: cashiering, scanning, and indexing. ID Shield Module is used for the truncation of Social Security numbers | Recorded documents through the Recorders & County Clerk's office | Recorder | Daily | Daily |
| EIMS | DFM Associates | EIMS | Election management mystem | Name, address, birthdate, driver's license, last 4 SSN, phone, email, signature, political party, birth place | Elections Department | Daily | Daily |
| Electronic PreHospital Care Report (ePCR) | ESO Solutions | Electronic PreHospital Care Report (ePCR) | Software used by EMS (Emergency Medical Services) and ambulance providers. | Medical records | Health and Human Services | N/A | N/A |
| Enterprise ERP | Tyler Technologies | Enterprise ERP Powered by Munis | Financial Accounting, HR, Payroll | Accounts Payable, Accounts Receivable, General Ledger, Payroll, Purchasing, HR, Project Accounting, Budget Change purchasing to Procurement | Department of Finance, Human Resources, Public Works | Daily | Daily |
| eSDR (electronic Standard Data Record) | JPA made up of participating California Counties | Orange County with JPA created eSDR. | Purpose of collecting, storing and maintaining data necessary to the assessment functions. | permanent and annual business of e-files for data collection and handling of Business Property statements. | Assessor | N/A | N/A |
| FAS | County of Marin IST | FAS | Financial Assistance System (FAS), software used to connect to the Financial Assistance System mainframe. | Public Assistance payments | Health and Human Services | N/A | N/A |
| Fictitious Business Name (FBN) | Marin County IST | FBN | Fictitious Business Name (FBN) for searching for FBN's and for applying for an FBN. WEB for external public viewing & can submit an application and then come into office | Applicant information, FBN | Assessor-Recorder/County Clerk | Daily | Daily |
| LiveCycle | Adobe | LiveCycle | Renders fillable forms and performs business processing of the data | Community service fund applications, absentee ballot applications, park incidents, permit inspections,MOCA (Marin Organic) reports, Boards & Commissions applications | Information Services and Technology | Other | Other |
| General Assistance | Marin County IST | GA | Tracking of Public assistance for qualified HHS clients. | HHS client records for public assistance | Health and Human Services | Daily | Daily |
| Geographic Information System | ESRI | ArcGIS | Store, manage, edit, query, report and plot spatial data | Vector feature classes; raster images | Community Development Agency | Weekly | Weekly |
| Gideon | Marin County IST | Gideon | Used by attorneys and staff to access and maintain case information | System of Record for Adult , Juvenile, and Civil Public Defender cases. | Public Defender | Daily | Daily |
| GovDelivery | GovDelivery | GovDelivery Communications Cloud | Marketing, Subscriptions | Messanging, Subscriber Data | IST | Daily | Daily |
| Granicus Streaming Video Platform | Granicus | BOS Online Board Meetings | Board of Supervisor Online Board Meetings | Any document related to Board of Supervisor Agenda and/or meetings | ALL;#BOS | Weekly | Weekly |
| HDL Prime | HDL Software LLC | Business License Software | Administration of business licensing | Local business demographics and business license payments | Dept of Finance | Daily | Daily |
| HHSCCU SQL Server | County of Marin IST | HHSCCU SQL Server | HHS CALWorks Child Care payments SQL server used by Subsidy Management Program. | Client benefits information | Health and Human Services | N/A | N/A |
| JobAps | JobAps | JobAps | Job Posting and Recruitment | Applications, Personal Data | Human Resources | Daily | Daily |
| JUMP | Jump Technology Services | JUMP | JUMP Technology is a cloud-based CMIS. | Client case management | Health and Human Services | N/A | N/A |
| Marin Center Ticketing Software | Select Systems | Ticketing Software | Ticketing Software | Ticket sales, purchaser data, etc..... | Cultural Services | Daily | Daily |
| Marin Organic | Marin County IST | MOCA | Inspection tracking of organic inspections, client information | Names, Dates, Billing history | Ag, Weights & Measures | Weekly | Weekly |
| Maxcess | County of Marin IST | Maxcess | LEGACY SYSTEM, used for data retention only. | Client case management | Health and Human Services | N/A | N/A |
| MTU Online | County of Marin IST | MTU Online | Repository for the data generated by the Medical Therapy Unit (MTU). | Medical records | Health and Human Services | N/A | N/A |
| Navrisk | David Corp. | Navrisk | Used to process Insurance Claims the County must pay out. | Insurance Claims and generated reports given to County Administrator's Office and Board of Supervisor | County Counsel and Risk Management | Weekly | Weekly |
| Network Solutions | Network Solutions | Domain Management | Domain Management | Domains, Billing Data, Personal Contact Info | IST | Daily | Daily |
| ODYSSEY | Marin County IST | Case Management System | Used by probation officers and staff to access and maintain case information | System of Record for Juvenile Probation and Juvenile Hall | Probation | Daily | Daily |
| Omnis | Omnis Studio | Omnis | Assessment system for Leasehold improvements and possessory interests | Recorded documents through the Assesor-Recorder business division | Assessor-Recorder | Daily | Daily |
| OMNIS 7 | Blyth Software | Permits | Permit intake, financial accounting, tracking, query and reporting | Building Dept. permits (will be replaced by Infor) | Community Development Agency | Daily | Daily |
| OnBase Document/Records Management | Hyland OnBase | Content Management | Content Management | Justice, Land, Property, Financial, Retirement | All County Departments | Daily | Daily |
| One Rain | OneRain Inc. | Contrail | Rainfall water management | Data collection and data management | Public Works | Daily | Daily |
| Online Park Reservations | Marin County IST | Online Park Reservations | Park Reservation | Booking, Personal Data | Parks | Daily | Daily |
| Open Transparency | OpenGov | Open Transparency | Budget | Budget | County Administrator's Office | Annually | Annually |
| Outpatient Medication Tracking | Marin County Health and Human Services | Outpatient Medication Tracking | Data system used by Mental Health and Substance Use Services (MHSUS) Outpatient Medication Clinics for medication inventory tracking and control | Medical records | Health and Human Services | N/A | N/A |
| Panosoft | Panoramic Software | Panosoft | Third party cloud based Saas used by the Public Guardian for client, fiscal, and all other data management. | Client case management, includes fiscal | Health and Human Services | N/A | N/A |
| Parcels & Projects | Pertti Karjalainen | Parcels and Projects | Permit intake, financial accounting, tracking, query and reporting | Planning Dept permits, Assessor parcel data | Community Development Agency | Daily | Daily |
| PAS | Marin County IST | Case Management System | Used by staff to process fees/fines payments | Account Payable Probationer Fees Fines | Probation | Daily | Daily |
| Performance Excellence Program | TalentQuest | TalentQuest | Employee Performance, Training Records | Evaluations, Employee Data, HR, Training | Human Resources, Information Services | Daily | Daily |
| PES Log (formerly Red Book) | Marin County Health and Human Services | PES and Access Log | The PES Log is a website based data management system for Psychiatric Emergency Services (PES). It is also used by the Access Contact team. ; often referred to as the Redbook / Red Book. | Supplemental notes to medical records | Health and Human Services | N/A | N/A |
| PES Medication Tracking | Marin County Health and Human Services | PES Medication Tracking | Website for Psychiatric Emergency Services (PES) nurses to track medication inventory and actions. | Medical records | Health and Human Services | N/A | N/A |
| Phytosanitary Certificate Issuance & Tracking System (PCIT) | USDA | Web-based | Tracks the inspection of agricultural products and certifies compliance with plant health standards of importing countries | Certificate Issuance, Reporting, Tracking, On-line Payments | Ag, Weights & Measures | Weekly | Weekly |
| PKOS Incidents | Marin County IST | Marin County Parks and Open Space Incidents | Incident Reporting | Incidents | Parks | Daily | Daily |
| PRISM | Marin County IST | Case Management System | Used by probation officers and staff to access and maintain case information | System of Record for Adult Probation | Probation | Daily | Daily |
| Property Assessment Appeals | Marin County IST | AAB -Assessment Appeals Board Application | Provides the Board of Supervisor appeals staff with the means to track all appeals submitted for a given year | Property Assessment Appeals information | Board of Supervisor | Annually | Weekly |
| Remittance Processor | RTL | RTL | Remittance Processor processing of incoming checks to the county. | Incoming payments to the county | Department of Finance | Daily | Daily |
| RxNT | RxNT | RxNT | Cloud based Software as a Service (SaaS) used by Mental Health and Substance Use Services (MHSUS) for escript, electronic medical prescriptions. | Medical records | Health and Human Services | N/A | N/A |
| Safety Net Hub | Redwood MedNet | Safety Net Hub | This Health Information Exchange will begin implementation in the first quarter of 2016, and will connect all HHS medical records systems and each of the Marin "safety net" clinics. | Medical records | Health and Human Services | N/A | N/A |
| Schick X-Ray Imaging | Schick by Sirona | Schick X-Ray Imaging | Hardware and software for Dental Clinic x-rays. Legacy data retrieval only. | Medical records | Health and Human Services | N/A | N/A |
| Secure ERDS | Orange County | ERDS | SECURE is a Multi-County Electronic Recording Delivery System (ERDS) allowing California County Recorders to make use of a single streamlined system. | Recorded documents through the Recorders Office | Recorder | Daily | Daily |
| SEERStat | National Cancer Institute | SEERStat | Surveillance, Epidemiology, and End Results Program Statistics (SEERStat). Web based software with small local client install. Access to Cancer information. | Medical records | Health and Human Services | N/A | N/A |
| Sharecare | The Echo Group | Sharecare | Billing and administrative database with a web-based front end used by MHSUS. | Medical records billing | Health and Human Services | N/A | N/A |
| SharePoint | Microsoft | SharePoint | Portal, Intranet | Information, Media, Portal Sites | IST | Daily | Daily |
| ShoWare | ShoWare | Ticket Suite (Box Office, Online, Mobile, Social Selling) | Ticketing, Calendar of Events, Donations | Event Info, Ticket, Personal Information, Donations | Cultural Services | Daily | Daily |
| Sitecore CMS | Sitecore | CMS | Content Management, Content Distribution | Web Content | IST | Daily | Daily |
| South Tech marriage license | SouthTech Systems | ClerkDocs | Automated system for the registration, indexing, storage and retrieval of Marriage Documents filed with the County Clerk. | Recorded documents through the County Clerk's office | County Clerk | Daily | Daily |
| TAPIS | Marin County IST | TAPIS | Property Valuation and taxes | Property Valuation, Property Tax (Billing, Collection and Distribution) | Department of Finance; Assessor-Recorder | Daily | Daily |
| Tax Payments (Web) | Marin County IST | Pay Tax Online | payment of property taxes online | Property Tax | Department of Finance | Daily | Daily |
| Tech Lease | Marin County IST | Tech Lease Web Program | Technology purchase requests from across the county are made through this Web Program | Lease Requests, approvals, and Purchase Orders | Information Services and Technology | Daily | Daily |
| Telephone / Voicemail systems support | Avaya | Aura | Telephone and Voicemail system | Telephone Numbers | ALL | Daily | Daily |
| Teletask | Teletask | Teletask | Autodialer software used by Clinics, WIC and Dental. | Client contact information supplemental to medical records | Health and Human Services | N/A | N/A |
| Tiburon | Tritech | Tiburon Total Command RMS Suite | Complete management of law enforcement agencies records needs and jail management system for SO. | Personal data of reporting parties, suspects of crimes, involved persons in incidents and pertinent details of potential criminal activities, to include crime/incident reports, warrants, restraining orders, inmate management information. | Marin County Sheriff's Office | Daily | Daily |
| Time & Attendance | Tyler Technologies | Time & Attendance (formerly Executime) | Time entry and approvals | Payroll | Human Resources | Daily | Daily |
| Transient Occupancy Tax | Marin County IST | TOT | Transient Occupancy Tax processing | Tax information | Department of Finance | Daily | Daily |
| Trumba | Trumba Corporation | Trumba | Calendaring, Events | Calendar, Events | Information Services and Technology | Daily | Daily |
| Tyler Content Manager | Tyler Technologies | Tyler Content Manager Enterprise | Document management for EERP system | Document management | Information Services and Technology | Daily | Daily |
| Ungerboeck | Ungerboeck Software International | Ungerboeck for Venues | Venue Management | Booking Data, Personal Information | Cultural Services | Daily | Daily |
| UPAS (unsecured property assssment system) | Marin County Assessor | Was an off the shelf database system bought years ago. Now being replaced by CAPPS. UPAS is built on Omnis | Application allowing the Assessor's office to manage information listed in "types of data". | Information on Vessels, aircraft, Pis, unsecured houseboats, leasehold improvements, foreign improvements (buildings on land with different owners, i.e. gas stations--gas station owned by Shell but land is owned by someone else) that allow for the valuation of the properties. | Assessor-Recorder | Daily | Daily |
| VetPro | Panoramic Software | VetPro | Web based SaaS used by Veterans' Services for client data management. | Case management | Health and Human Services | N/A | N/A |
| Voter Dashboard | Marin County IST | Voter Dashboard | Voter Information | Election Data, Polling Place, Registration Status, Mail Opt-Out | Elections | Daily | Daily |
| WEB EOC | Intermedix | Web EOC | Emergency event management | Emergency incident status | Marin County Sheriff's Office | as needed basis | as needed basis |
| Website MarinOutbreak.org | Marin County Health and Human Services | Web-based | Web based data system used by facilities in the County to provide information on disease outbreaks. | Partially anonymized medical records | Health and Human Services | N/A | N/A |